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Free Painting Estimate Template

A free painting estimate template for interior and exterior jobs. Price walls and ceilings by the square foot, trim by the linear foot and doors each, with prep and paint on their own lines. Download it as a PDF, Word or Excel file. No sign-up. Fasite is all-in-one, operations-first software for home service businesses.

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Published by Fasite. Questions: support@fasite.org.

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Blank counts as zero. No default rate.

Add-ons the customer can tick
Send estimates customers approve online

Download PDF opens the browser print dialog, where you can save a PDF. Nothing is uploaded.

Your business

Estimate EST-0001

Customer

Issued — · Valid until —

Good

DescriptionQtyUnitPriceTaxAmount
Paint walls, two coats1sq ftNo
Paint ceilings1sq ftNo
Paint trim and baseboards1linear ftNo
Paint interior doors1eachNo
Prep: patch, sand and caulk1hourNo
Primer1gallonNo
Paint1gallonNo
Move and cover furniture1eachNo

Option total: $0.00

Better

DescriptionQtyUnitPriceTaxAmount
—1No

Option total: $0.00

Best

DescriptionQtyUnitPriceTaxAmount
—1No

Option total: $0.00

Subtotal (Good)
$0.00
Discount
$0.00
Tax
$0.00
Total
$0.00
Due to approve
$0.00

This estimate lists the work and the price for each option.

The price is for the work described. Ask if you want a different option.

Made with Fasite's free template · fasite.org/tools/estimate-template

What to put on a painting estimate

  • The rooms or areas, and the surfaces: walls, ceilings, trim and doors
  • The square footage of walls and ceilings, and the linear feet of trim
  • How many coats, and the paint brand, line and sheen
  • Prep work: patching, sanding, caulking and priming
  • Who moves the furniture and covers the floors
  • Color changes, since a big change in color can need another coat
  • Cleanup, how long the price holds and the deposit

Why offer good, better and best

80% of homeowners want to know what good, better, best options are available. Housecall Pro, Customer Service Report (December 2025).

A confusing quote is the second most common reason homeowners give for being least likely to hire a contractor (32.6%). Modernize, Homeowner Insights Report 2025.

40.96% of homeowners planned to compare two quotes, 25.72% three, and 14.41% four or more. Modernize, same report.

How to write a painting estimate

  1. Add your business. Enter the business name, phone, email, website and license number. A logo stays on this device.
  2. Add the customer. Enter the customer name, service address, email and phone.
  3. Add Good, Better and Best. Put line items under each option: a description, quantity, unit and price. Tick taxable on lines that should be taxed. Add-ons are optional lines the customer can tick.
  4. Add tax, discount and deposit. Enter your tax rate, any discount and any deposit due to approve. Leave a field blank for zero.
  5. Download or print. Use Download PDF or Print. The browser saves the file. Nothing is sent to a server. Turn off the Fasite line if you do not want it on the page.

Send estimates customers approve online

More for painting businesses

Questions

Questions about the template.

  1. By the square foot is easier to check and works for any room. By the room is easier to read. You can measure by the square foot and show one line per room.

  2. Change the paint line, the number of coats or the prep. For example, one coat of the standard line, two coats, or two coats of the premium line with full prep.

  3. The painting price calculator works out wall and ceiling square footage from room sizes, the gallons you need and the labor, and gives a price.

  4. The subtotal is quantity times unit price, added up for the option you are pricing. A discount comes off before tax. An amount discount is spread across lines in proportion to each line's share of the subtotal. Tax is your tax rate times the taxable lines after that discount. The total is the subtotal, minus the discount, plus tax. A deposit on an estimate is the amount due to approve.

  5. No. Download or print from this page, or copy a link that keeps the document in the URL hash. Fasite does not store the document. The small Fasite line on the PDF can be turned off.

Sources & method

Published by Fasite. Questions: support@fasite.org. Every default on this page comes from a source below. A field with no default is one you fill in.

  • Housecall Pro, Customer Service Report (2025). 80% of homeowners want to know what good, better, best options are available. Published December 2025.
  • Modernize, Homeowner Insights Report 2025 (2025). A confusing quote is the second most common reason homeowners give for being least likely to hire a contractor (32.6%). 40.96% of homeowners planned to compare two quotes, 25.72% three, and 14.41% four or more.

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