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Free Painting Invoice Template

A free painting invoice template for painters and painting contractors. Bill walls, ceilings, trim, doors, prep and paint on separate lines, then the deposit and the balance due. Download it as a PDF, Word or Excel file. No sign-up. Fasite is all-in-one, operations-first software for home service businesses.

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Your business

Invoice INV-0001

Customer

Issued — · Due — · Due on receipt

DescriptionQtyUnitPriceTaxAmount
Paint walls, two coats1sq ftNo
Paint ceilings1sq ftNo
Paint trim and baseboards1linear ftNo
Paint interior doors1eachNo
Prep: patch, sand and caulk1hourNo
Primer1gallonNo
Paint1gallonNo
Move and cover furniture1eachNo
Subtotal
$0.00
Discount
$0.00
Tax
$0.00
Total
$0.00
Deposit paid
$0.00
Balance due
$0.00

Thank you. Please pay by the due date.

Please pay the balance by the due date.

Made with Fasite's free template · fasite.org/tools/invoice-template

What to put on a painting invoice

  • The rooms or areas painted, and the surfaces in each
  • Square feet, linear feet or each, matching the estimate
  • Paint and primer by the gallon, if you bill materials separately
  • Prep and any repair work found on the job
  • Change orders the customer approved, each on its own line
  • The deposit already paid and the balance due

What late invoices look like

56% of US small businesses are owed money from unpaid invoices, averaging $17.5K. 47% have invoices more than 30 days overdue. Intuit QuickBooks, Small Business Late Payments Report 2025.

How to write a painting invoice

  1. Add your business. Enter the business name, phone, email, website and license number. A logo stays on this device.
  2. Add the customer. Enter the customer name, service address, email and phone.
  3. Add the line items. Enter a description, quantity, unit and price for each line. Tick taxable on lines that should be taxed.
  4. Set the due date, tax and any amount already paid. Choose Due on receipt, Net 15, Net 30 or custom terms. Enter your tax rate, any discount and any deposit already paid.
  5. Download or print. Use Download PDF or Print. The browser saves the file. Nothing is sent to a server. Turn off the Fasite line if you do not want it on the page.

Get paid by card from the invoice link

More for painting businesses

Questions

Questions about the template.

  1. Either way works. Some painters include paint in the square foot price. Others bill it by the gallon so the customer sees the product. Match whatever the estimate said.

  2. Put it on its own line in hours or as a flat price, and note that the customer approved it before you did the work.

  3. Yes. Put the brand, color name and sheen for each room in the notes. The customer has them for touch-ups.

  4. The subtotal is quantity times unit price. A discount comes off before tax and is spread across lines by each line's share of the subtotal. Tax applies to taxable lines after that discount. The total is the subtotal, minus the discount, plus tax. Balance due is the total minus the deposit already paid.

  5. No. Download or print from this page, or copy a link that keeps the document in the URL hash. Fasite does not store the document. The small Fasite line on the PDF can be turned off.

Sources & method

Published by Fasite. Questions: support@fasite.org. Every default on this page comes from a source below. A field with no default is one you fill in.

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