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Free tool

Free Estimate Template Generator

A free estimate template for contractors, with good, better and best options. Fill it in, preview it, and download a PDF. No sign-up. Fasite is all-in-one, operations-first software for home service businesses.

Published by Fasite. Questions: support@fasite.org.

Read in this browser only. It is not uploaded.

Fills example descriptions. Prices stay blank.

Blank counts as zero. No default rate.

Add-ons the customer can tick
Send estimates customers approve online

Download PDF opens the browser print dialog, where you can save a PDF. Nothing is uploaded.

Your business

Estimate EST-0001

Customer

Issued — · Valid until —

Good

DescriptionQtyUnitPriceTaxAmount
—1No

Option total: $0.00

Better

DescriptionQtyUnitPriceTaxAmount
—1No

Option total: $0.00

Best

DescriptionQtyUnitPriceTaxAmount
—1No

Option total: $0.00

Subtotal (Good)
$0.00
Discount
$0.00
Tax
$0.00
Total
$0.00
Due to approve
$0.00

This estimate lists the work and the price for each option.

The price is for the work described. Ask if you want a different option.

Made with Fasite's free template · fasite.org/tools/estimate-template

Embed this calculator

The credit link is optional and the HTML is yours to edit. The calculator works if you leave the script out. The link says the tool name and Fasite, and it points at this page.

Static files: Contractor estimate template (Word), Contractor estimate template (Excel).

What to include in an estimate

  • Your business name, phone, email and license number
  • The customer name and the service address
  • An estimate number, the issue date and the date the price holds until
  • A description of the work, with quantity, unit and price
  • Good, better and best options, each with its own lines
  • Which lines are taxable, your tax rate, any discount and the total
  • The deposit due to approve, plus notes in your own words

Why offer good, better and best

80% of homeowners want to know what good, better, best options are available. Housecall Pro, Customer Service Report (December 2025).

A confusing quote is the second most common reason homeowners give for being least likely to hire a contractor (32.6%). Modernize, Homeowner Insights Report 2025.

40.96% of homeowners planned to compare two quotes, 25.72% three, and 14.41% four or more. Modernize, same report.

How to write a contractor estimate

  1. Add your business. Enter the business name, phone, email, website and license number. A logo stays on this device.
  2. Add the customer. Enter the customer name, service address, email and phone.
  3. Add Good, Better and Best. Put line items under each option: a description, quantity, unit and price. Tick taxable on lines that should be taxed. Add-ons are optional lines the customer can tick.
  4. Add tax, discount and deposit. Enter your tax rate, any discount and any deposit due to approve. Leave a field blank for zero.
  5. Download or print. Use Download PDF or Print. The browser saves the file. Nothing is sent to a server. Turn off the Fasite line if you do not want it on the page.

Send estimates customers approve online

Questions

Questions about the template.

  1. No. A preset fills example descriptions only, such as Diagnostic visit or Capacitor replacement. You type every price. Nothing on this page is a typical price.

  2. The subtotal is quantity times unit price, added up for the option you are pricing. A discount comes off before tax. An amount discount is spread across lines in proportion to each line's share of the subtotal. Tax is your tax rate times the taxable lines after that discount. The total is the subtotal, minus the discount, plus tax. A deposit on an estimate is the amount due to approve.

  3. It stays in your browser. The file is read on this device and is not uploaded to Fasite. A copied link leaves the logo out, because a file does not fit in a URL.

  4. No. Download or print from this page, or copy a link that keeps the document in the URL hash. Fasite does not store the document. The small Fasite line on the PDF can be turned off.

Sources & method

Published by Fasite. Questions: support@fasite.org. Every default on this page comes from a source below. A field with no default is one you fill in.

  • Housecall Pro, Customer Service Report (2025). 80% of homeowners want to know what good, better, best options are available. Published December 2025.
  • Modernize, Homeowner Insights Report 2025 (2025). A confusing quote is the second most common reason homeowners give for being least likely to hire a contractor (32.6%). 40.96% of homeowners planned to compare two quotes, 25.72% three, and 14.41% four or more.

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