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Free Plumbing Invoice Template

A free plumbing invoice template for service calls and installs. Bill the service call, labor, parts and the permit on separate lines, then show any deposit and the balance due. Download it as a PDF, Word or Excel file. No sign-up. Fasite is all-in-one, operations-first software for home service businesses.

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Published by Fasite. Questions: support@fasite.org.

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Your business

Invoice INV-0001

Customer

Issued — · Due — · Due on receipt

DescriptionQtyUnitPriceTaxAmount
Service call1eachNo
Diagnostic1eachNo
Labor1hourNo
Clear main drain line1eachNo
Replace kitchen faucet1eachNo
Replace 50 gallon water heater1eachNo
Parts and fittings1eachNo
Haul away old fixture1eachNo
Permit1eachNo
Subtotal
$0.00
Discount
$0.00
Tax
$0.00
Total
$0.00
Deposit paid
$0.00
Balance due
$0.00

Thank you. Please pay by the due date.

Please pay the balance by the due date.

Made with Fasite's free template · fasite.org/tools/invoice-template

What to put on a plumbing invoice

  • The service call or trip charge on its own line
  • Labor as hours times your rate, or the flat rate for the job
  • Each part with its quantity
  • The permit, if you pulled one
  • An after-hours or emergency rate, only if the customer agreed to it before you started
  • Your warranty on the work, and when payment is due

What late invoices look like

56% of US small businesses are owed money from unpaid invoices, averaging $17.5K. 47% have invoices more than 30 days overdue. Intuit QuickBooks, Small Business Late Payments Report 2025.

How to write a plumbing invoice

  1. Add your business. Enter the business name, phone, email, website and license number. A logo stays on this device.
  2. Add the customer. Enter the customer name, service address, email and phone.
  3. Add the line items. Enter a description, quantity, unit and price for each line. Tick taxable on lines that should be taxed.
  4. Set the due date, tax and any amount already paid. Choose Due on receipt, Net 15, Net 30 or custom terms. Enter your tax rate, any discount and any deposit already paid.
  5. Download or print. Use Download PDF or Print. The browser saves the file. Nothing is sent to a server. Turn off the Fasite line if you do not want it on the page.

Get paid by card from the invoice link

More for plumbing businesses

Questions

Questions about the template.

  1. It is clearer for the customer, and it lets you mark parts taxable when labor is not, if that is how your state works. Check your state tax agency for the rule.

  2. Put the emergency or after-hours rate on its own line with the time of the call. Bill it only if the customer agreed to the rate before you came out.

  3. You do not have to show it. You can put the selling price of each part on the invoice instead. The markup calculator works out a selling price from your cost.

  4. The subtotal is quantity times unit price. A discount comes off before tax and is spread across lines by each line's share of the subtotal. Tax applies to taxable lines after that discount. The total is the subtotal, minus the discount, plus tax. Balance due is the total minus the deposit already paid.

  5. No. Download or print from this page, or copy a link that keeps the document in the URL hash. Fasite does not store the document. The small Fasite line on the PDF can be turned off.

Sources & method

Published by Fasite. Questions: support@fasite.org. Every default on this page comes from a source below. A field with no default is one you fill in.

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