Should I price by the task or by the hour?

Per task is easier for a customer to approve and compare. By the hour suits jobs you cannot size until you start. You can mix both on one estimate.

How do I quote a long honey-do list?

One line per task. Put the must-do tasks in good, add the nice-to-have tasks in better and best, and the customer picks how much to do.

Do I list materials if the customer buys them?

Write it in the notes, for example Customer supplies the light fixture. Then nobody is surprised on the day.

How are tax, discount and the total calculated?

The subtotal is quantity times unit price, added up for the option you are pricing. A discount comes off before tax. An amount discount is spread across lines in proportion to each line's share of the subtotal. Tax is your tax rate times the taxable lines after that discount. The total is the subtotal, minus the discount, plus tax. A deposit on an estimate is the amount due to approve.

Do I need an account to download the estimate?

No. Download or print from this page, or copy a link that keeps the document in the URL hash. Fasite does not store the document. The small Fasite line on the PDF can be turned off.

Free tool

Free Handyman Estimate Template

A free handyman estimate template for a list of small jobs. Price each task on its own line, or by the hour, and add a minimum charge and materials so the customer sees the whole visit. Download it as a PDF, Word or Excel file. No sign-up. Fasite is all-in-one, operations-first software for home service businesses.

Download Word file Download Excel file

Or fill it in below and download a PDF.

Published by Fasite. Questions: support@fasite.org.

Your business

Estimate EST-0001

Customer

Issued — · Valid until —

Good

Description	Qty	Unit	Tax
Minimum service charge	1	each	No
Labor	1	hour	No
Mount TV on drywall	1	each	No
Patch drywall hole	1	each	No
Adjust sticking door	1	each	No
Install light fixture	1	each	No
Assemble furniture	1	each	No
Materials	1	each	No
Trip charge	1	each	No

Option total: $0.00

Better

Description	Qty	Unit	Price	Tax	Amount
—	1			No

Option total: $0.00

Best

Description	Qty	Unit	Price	Tax	Amount
—	1			No

Option total: $0.00

Subtotal (Good): $0.00
Discount: $0.00
Tax: $0.00
Total: $0.00
Due to approve: $0.00

This estimate lists the work and the price for each option.

The price is for the work described. Ask if you want a different option.

Made with Fasite's free template · fasite.org/tools/estimate-template

What to put on a handyman estimate

Every task on its own line, in the customer's own words where you can
A price per task, or the hours you expect at your hourly rate
Your minimum charge, if a small visit has one
Who buys the materials, and the materials you plan to use
A trip charge, if you have one
What you will not do on this visit, so nothing is assumed
How long the price holds

Why offer good, better and best

80% of homeowners want to know what good, better, best options are available. Housecall Pro, Customer Service Report (December 2025).

A confusing quote is the second most common reason homeowners give for being least likely to hire a contractor (32.6%). Modernize, Homeowner Insights Report 2025.

40.96% of homeowners planned to compare two quotes, 25.72% three, and 14.41% four or more. Modernize, same report.

How to write a handyman estimate

Add your business. Enter the business name, phone, email, website and license number. A logo stays on this device.
Add the customer. Enter the customer name, service address, email and phone.
Add Good, Better and Best. Put line items under each option: a description, quantity, unit and price. Tick taxable on lines that should be taxed. Add-ons are optional lines the customer can tick.
Add tax, discount and deposit. Enter your tax rate, any discount and any deposit due to approve. Leave a field blank for zero.
Download or print. Use Download PDF or Print. The browser saves the file. Nothing is sent to a server. Turn off the Fasite line if you do not want it on the page.

Send estimates customers approve online

More for handyman businesses

Questions

Questions about the template.

Per task is easier for a customer to approve and compare. By the hour suits jobs you cannot size until you start. You can mix both on one estimate.
One line per task. Put the must-do tasks in good, add the nice-to-have tasks in better and best, and the customer picks how much to do.
Write it in the notes, for example Customer supplies the light fixture. Then nobody is surprised on the day.
The subtotal is quantity times unit price, added up for the option you are pricing. A discount comes off before tax. An amount discount is spread across lines in proportion to each line's share of the subtotal. Tax is your tax rate times the taxable lines after that discount. The total is the subtotal, minus the discount, plus tax. A deposit on an estimate is the amount due to approve.
No. Download or print from this page, or copy a link that keeps the document in the URL hash. Fasite does not store the document. The small Fasite line on the PDF can be turned off.

Sources & method

Published by Fasite. Questions: support@fasite.org. Every default on this page comes from a source below. A field with no default is one you fill in.

Housecall Pro, Customer Service Report (2025). 80% of homeowners want to know what good, better, best options are available. Published December 2025.
Modernize, Homeowner Insights Report 2025 (2025). A confusing quote is the second most common reason homeowners give for being least likely to hire a contractor (32.6%). 40.96% of homeowners planned to compare two quotes, 25.72% three, and 14.41% four or more.

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